AI receptionist for HVAC companies
Every call answered.Every job booked.
An AI receptionist for HVAC companies. It answers 24/7, handles emergencies, books jobs into your calendar, and texts you a summary. We set it all up for you.
- Answers 24/7
- Books into your calendar
- Done-for-you setup
New job booked
AC blowing warm air, upstairs unit. Tue, 9–11 AM.
The problem
A missed call is a missed job.
You can't pick up when you're on a roof, in an attic, or driving to the next job.
Many callers won't leave a voicemail. They hang up and call the next company on the list.
Every one of those calls was a customer ready to book.
27%
of calls to home services businesses go unanswered.
Source: Invoca (opens in a new tab)
Only65%
of home services calls over 15 seconds get answered.
Source: Invoca 2026 Home Services Benchmarks (opens in a new tab)
How it works
Up and running. You don't lift a finger.
Step 1: We set it up
We learn your services, service area, hours, and how you like jobs booked. Then we connect it to your phone and your calendar.
Step 2: It answers every call
Day or night, it picks up, talks with the customer, and gets the details: what's wrong, where they are, and when they're free.
Step 3: Jobs land in your calendar
The job gets booked and you get a text with a quick summary. Urgent calls get flagged right away.
What it does
Everything a good receptionist does. Around the clock.
Answers 24/7
Nights, weekends, and holidays. Every call gets picked up.
Handles emergencies
No heat in winter or no AC in a heat wave? It spots urgent calls and alerts you right away.
Books jobs
Appointments go straight into your calendar, only in the time slots you choose.
Texts you a summary
After each call you get a short text: who called, what they need, and what got booked.
Covers after hours
Calls after closing don't go to voicemail. They get handled like it's the middle of the day.
Sounds natural
A friendly, clear voice that's easy to talk to. It's upfront that it's an AI assistant.
Nights & emergencies
Your phone rings at 2 a.m. The job still gets booked.
Furnaces don't break on a schedule. When the heat goes out at night, the homeowner calls whoever answers first. Now that's you.
- Picks up any hour, day or night
- Gets the details and books the visit
- Flags true emergencies so you can decide what to do
Demo
Hear it in action.
A sample call is on the way. Soon you'll be able to hear exactly what your customers hear.
Pricing
Simple plans. No contracts.
Pick the coverage you need. We handle the setup.
Founding member offer: setup fee waived for our first 5 HVAC clients in exchange for an honest testimonial after 30 days.
After-Hours
For shops that answer their own phones during the day.
$149/ month
100 call minutes / month
+ $497 one-time setup
- Nights & weekends coverage
- Emergency alerts to your on-call tech
- Missed-call text-back
- Call summaries by text
Full Coverage
RecommendedEvery call answered, day and night.
$249/ month
200 call minutes / month
+ $497 one-time setup
- 24/7 answering
- Emergency triage + tech alerts
- Calendar booking
- Missed-call text-back
- Call summaries by text
- Monthly script updates
High Volume
For busy shops running multiple trucks.
$449/ month
600 call minutes / month
+ $497 one-time setup
- Everything in Full Coverage
- Priority support
- Monthly call report
- Custom call rules
Which plan fits you?
- You answer your own phone during the day?After-Hours
- You want every call answered, day and night?Full Coverage
- Multiple trucks and a busy phone?High Volume
Not sure? Pick “Not sure yet” in the form and we'll recommend one.
Extra minutes: $0.35/min. Month-to-month, no contract. Need more minutes? Ask about a custom plan.
FAQ
Questions, answered.
How long does setup take?
Not long, and we do the work. You answer a few questions about your services, service area, and hours. We build and test everything, then give you a go-live date.
Do callers know they're talking to an AI?
Yes. Every call opens with: “Thanks for calling [Company]. I'm an AI assistant, and this call may be recorded for quality and dispatch. How can I help?”
Do I keep my business phone number?
Yes. You forward calls to your VentroFlow line (for many carriers, it's a short dialing code). We walk you through it.
What if I go over my minutes?
Calls keep getting answered. Extra minutes are $0.35/min.
Is there a contract?
No. Month-to-month, cancel anytime.
What if it can't answer a question?
It won't make things up. It takes down the caller's name, number, and what they need, and texts it to you right away so you can call them back.
Get started
Stop losing jobs to voicemail.
Tell us a little about your business. We'll reach out to get you set up.
Prefer email? hello@ventroflow.com
Need a full system built for your business? See our custom software.